POSITION SUMMARY 

Reporting to the Programming Managers, the Artist Services Coordinator, is responsible for booking and managing all aspects related to previously negotiated artists' logistics at SummerStage in Central Park, as well as the point person for serving as the hospitality point person on site for artist hospitality. 

Expected average hours per week: 15 - 32

COMPENSATION: $30 per hour

RESPONSIBILITIES

Remote

• Secure hotel and ground transportation vendors for Mainstage 
• Advance and book all flights, hotel accommodations, ground transportation, and catering needs for artists in coordination with the Programming and Production teams
• Track all hotel, flight, catering, and ground transportation expenses and receipts 
• Maintain talent rooming lists and flight itineraries 
• Handle petty cash and do shopping for the artist rider and catering fulfillments
• Attend Programming Meetings
• Track the Artists Catering Budget throughout the season

On-Site

• Be on-site for all Mainstage free shows from sound check to the end of the show.
• Assign dressing rooms to each act and make space accommodations as-needed
• Programming point person on site 
• Arrive on site before the artists and make sure their area is set up properly (table, chairs, table cloths, bins, etc.)
• Set up the artist's table with coffee, tea, fruits, and snacks
• Maintain the artist's green room cleanliness
• Escort artists in and out of the Mainstage venue
• Greet artists when they arrive on site and check in on their needs throughout the day
• Act as the primary contact for artists for hospitality needs on site, and coordinate with programming managers and the Production Manager for any special needs 
• Keep track of hospitality inventory (snacks, utensils, napkins, cups, etc.) and replenish accordingly 
• Coordinate the delivery of artists' meals or meal buyouts 
• Coordinate and collect required signatures for posters, as needed
• Serve as a runner for any hospitality last minute needs 
• Act as the transport captain on site, wrangling artists when CPF provides ground transportation 
• Work in tandem with the programming and production office for all artists' needs
• Additional artist relations support as needed

QUALIFICATIONS 

• A minimum of three years of experience as a Artist Services Manager for a performing arts center, music venue, catering company, promoter, and/or major tour
• Minimum three years of administrative work experience in the music business, performing arts, or with a talent agency
• Excellent multitasking skills and organizational skills
• Strong interpersonal and teamwork skills
• Strong customer service skills 
• Attention to detail and a high level of accuracy
• Demonstrate good judgment and a professional demeanor
• Extremely dependable, punctual, detail-oriented, and organized
• Ability to manage special projects independently to completion
• Working knowledge of Salesforce and Google Apps required
• Valid driver’s license is required
• Bachelor’s degree from an accredited college or university preferred

ABOUT CITY PARKS FOUNDATION

At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens.

Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events.

Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.